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help/helpcontent2/source/text/scalc/guide/dbase_files.xhp
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<?xml version="1.0" encoding="UTF-8"?>
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<helpdocument version="1.0">
<meta>
<topic id="textscalcguidedbase_filesxhp" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Importing and Exporting dBase Files</title>
<filename>/text/scalc/guide/dbase_files.xhp</filename>
</topic>
<history>
<created date="2004-04-28T12:23:11">UFI: new guide asked by users</created>
<lastedited date="2006-05-16T16:58:41">dedr: reviewed</lastedited>
</history>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id1226844"><bookmark_value>exporting;spreadsheets to dBase</bookmark_value>
<bookmark_value>importing;dBase files</bookmark_value>
<bookmark_value>dBase import/export</bookmark_value>
<bookmark_value>spreadsheets; importing dBase files</bookmark_value>
<bookmark_value>spreadsheets; exporting to dBase files</bookmark_value>
<bookmark_value>database tables;importing dBase files</bookmark_value>
</bookmark>
<paragraph role="heading" id="par_idN10738" xml-lang="en-US" level="1" l10n="NEW"><variable id="dbase_files"><link href="text/scalc/guide/dbase_files.xhp">Importing and Exporting dBase Files</link>
</variable></paragraph>
<paragraph role="paragraph" id="par_idN10756" xml-lang="en-US" l10n="CHG">You can open and save data in the dBase file format (*.dbf file extension) in $[officename] Base or a spreadsheet. In %PRODUCTNAME Base, a dBase database is a folder that contains files with the .dbf file extension. Each file corresponds to a table in the database. Formulas and formatting are lost when you open and save a dBase file from %PRODUCTNAME.</paragraph>
<paragraph role="heading" id="par_idN10759" xml-lang="en-US" level="2" l10n="NEW">To Import a dBase File Into a Spreadsheet</paragraph>
<list type="ordered">
<listitem>
<paragraph role="paragraph" id="par_idN10760" xml-lang="en-US" l10n="NEW">Choose <emph>File - Open</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN1071F" xml-lang="en-US" l10n="NEW">Locate the *.dbf file that you want to import. </paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10768" xml-lang="en-US" l10n="NEW">Click <emph>Open</emph>.</paragraph>
<paragraph role="paragraph" id="par_idN10730" xml-lang="en-US" l10n="NEW">The <emph>Import dBase files</emph> dialog opens.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10774" xml-lang="en-US" l10n="NEW">Click <emph>OK</emph>.</paragraph>
<paragraph role="paragraph" id="par_idN10777" xml-lang="en-US" l10n="NEW">The dBase file opens as a new Calc spreadsheet.</paragraph>
<paragraph role="warning" id="par_idN1074E" xml-lang="en-US" l10n="NEW">If you want to save the spreadsheet as a dBase file, do not alter or delete the first row in the imported file. This row contains information that is required by a dBase database.</paragraph>
</listitem>
</list>
<paragraph role="heading" id="par_idN1077A" xml-lang="en-US" level="2" l10n="NEW">To Import a dBase File Into a Database Table</paragraph>
<paragraph role="paragraph" id="par_idN1076C" xml-lang="en-US" l10n="NEW">A %PRODUCTNAME Base database table is actually a link to an existing database.</paragraph>
<list type="ordered">
<listitem>
<paragraph role="paragraph" id="par_idN10796" xml-lang="en-US" l10n="NEW">Choose <item type="menuitem">File - New - Database</item>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10786" xml-lang="en-US" l10n="NEW">In the <emph>File name</emph> box of the <emph>Save As</emph> dialog, enter a name for the database.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10792" xml-lang="en-US" l10n="NEW">Click <emph>Save</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN1079A" xml-lang="en-US" l10n="NEW">In the <emph>Database type </emph>box of the <emph>Database Properties</emph> dialog, select "dBASE".</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN107A6" xml-lang="en-US" l10n="NEW">Click <emph>Next</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN107AE" xml-lang="en-US" l10n="NEW">Click <emph>Browse</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN107B6" xml-lang="en-US" l10n="NEW">Locate the directory that contains the dBase file, and click <emph>OK</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN107BE" xml-lang="en-US" l10n="NEW">Click <emph>Create</emph>.</paragraph>
<paragraph role="paragraph" id="par_idN107C5" xml-lang="en-US" l10n="NEW">A link to the dBase file is added as a table to the Insight database. To view the table, click the <emph>Tables</emph> icon in the <emph>Database</emph> column of the Insight window, and double click the name of the table. If you edit the table in Insight, the changes are saved to the original dBase file.</paragraph>
</listitem>
</list>
<paragraph role="heading" id="par_idN107F1" xml-lang="en-US" level="2" l10n="NEW">To Export a Spreadsheet to a dBase File</paragraph>
<list type="ordered">
<listitem>
<paragraph role="paragraph" id="par_idN107F8" xml-lang="en-US" l10n="NEW">Choose <emph>File - Export</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10800" xml-lang="en-US" l10n="NEW">In the <emph>File format</emph> box, select "dBase file".</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN107F9" xml-lang="en-US" l10n="NEW">In the <emph>File name</emph> box, type a name for the dBase file.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10801" xml-lang="en-US" l10n="NEW">Click <emph>Export</emph>.</paragraph>
</listitem>
</list>
<paragraph role="note" id="par_idN10808" xml-lang="en-US" l10n="NEW">Only the data on the current sheet is exported.</paragraph>
<section id="relatedtopics">
<embed href="text/shared/guide/data_im_export.xhp#data_im_export"/>
<embed href="text/shared/guide/data_dbase2office.xhp#data_dbase2office"/>
</section>
</body>
</helpdocument>
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